TUESDAY 25th OCTOBER 2022
at 5.30 p.m.
AGENDA
- Welcome and Notices
- Adoption of Minutes of AGM held on 26th October 2021
- President’s Report
- Treasurer’s Report
- Proposed Amendments to the Constitution
- Honorary Life Members
- General Committee – Election of Members 2022-2023
- Trustees – Election of Trustee 2022-2025
- Auditor – appointment for 2022-2023
- Any Other Business
All members welcome, but please note that only honorary life, life, ordinary and country members may vote.
Nominations are open for positions on the General Committee, and the nominations form is also on the notice board.
Nominations for positions that are open (current committee members are stepping down) …
Secretary –
Treasurer –
Lady member –
Gentleman member –
Nominations have been received (seconded and accepted) for:
President – Mr. Ali Resting
Vice President – Mr. Lean Drinkwater
Nominations and any further nominations, together with the name of a proposer and a seconder, are to be made on the notice board at the Club.
Agenda – If any member has a resolution for inclusion on the agenda please put it into writing and send or email to Jennifer Neves, Club Secretary, secretary@mbabaneclub.co.sz.
Subscriptions – these are now past due. You must be a current member – i.e. paid subscriptions for 2022-23 – to attend the AGM, but please note that although all current members are welcome, only honorary life, life, ordinary, and country members (including senior members) are entitled to vote.
If you are unsure of your membership status, please visit www.mbabaneclub.co.sz and the member’s page.
See you all on the 25th!
Proposed amendments to the Constitution for adoption at the AGM to be held on 25th October 2022.
1. Reason: Further streamlining of membership classes.
In paragraph 5.1 delete item 9 ‘Sports members’
2. Reason: Main club oversight of sport section finances
In paragraph 24.1 add the following sentence after the full stop:
“The Treasurer of the Main Club shall be a signatory and have access to all bank accounts held by a sports section.”
3. Reason: On the requirements for an annual audit – an audit has not been conducted for many years. An audit that is compliant with professional standards is exhaustive and well beyond the requirements for the accounts of the Club. A more appropriate examination of the club’s finances is an expenditure and income verification. An option for a full audit is retained, if needed.
In paragraph 24.7 on the second line delete the word “audited” and substitute the word “verified”.
After paragraph 24.7 Insert the following new paragraphs:
“24.8 Upon presentation of the statement of accounts and auditor’s verification report at the annual general meeting, the Members, by majority vote, may resolve that the appointed auditor conduct an audit of the accounts and present the audit findings to the Members at an extraordinary general meeting.”
“24.9 The Trustees may at any time request that an audit of the statement of accounts or the finances of the Club to be undertaken by the auditor appointed by the Members.” In paragraph 26.2.2.1 insert the words “verified or” between the words “the” and “audited statements”.
Jennifer Neves, Secretary (secretary@mbabaneclub.co.sz)